In these terms and conditions “we, our, us, are to The Springhead Trust. References to “our Website” or “the Website” are to www.springheadtrust.org.uk.
Acceptance of terms
You agree that you shall not use the website for illegal purposes, and will respect all applicable laws and regulations. You agree not to use the website in a way that may impair the performance, corrupt the content or otherwise reduce the overall functionality of the website. You also agree not to compromise the security of the website or attempt to gain access to secured areas or sensitive information.
You agree to be fully responsible for any claim, expense, liability, losses, costs including legal fees incurred by us arising from any infringement of the terms and conditions set out in this agreement.
The Springhead Trust reserve the right to change any part of this agreement without notice and your use of the website will be deemed as acceptance of this agreement. We advise users to regularly check the terms and conditions of this agreement.
The Springhead Trust has complete discretion to modify or remove any part of this site without warning or liability arising from such action.
Limitation of liability
The Springhead Trust will under no circumstance be liable for indirect, special, or consequential damages including any loss of business, revenue, profits, or data in relation to your use of the website.
Nothing within this agreement will operate to exclude any liability for death or personal injury arising as result of the negligence of The Springhead Trust, it’s employees or agents.
All intellectual property of The Springhead Trust such as trademarks, trade names, patents, registered designs and any other automatic intellectual property rights derived from the aesthetics or functionality of the website remain the property of The Springhead Trust.
By using the website you agree to respect the intellectual property rights of The Springhead Trust and will refrain from copying, downloading, transmitting, reproducing, printing, or exploiting for commercial purpose any material contained within the website.
The information is provided on the understanding that the website is not engaged in rendering advice and should not be wholly relied upon when making any related decision.
The information contained with the website is provided on an “as is” basis with no warranties expressed or otherwise implied relating to the accuracy, fitness for purpose, compatibility or security of any components of the website.
We do not guarantee uninterrupted availability of the www.springheadtrust.org.uk website and cannot provide any representation that using the website will be error free.
The website may contain hyperlinks to websites operated by other parties. We do not control such websites and we take no responsibility for, and will not incur any liability in respect of, their content. Our inclusion of hyperlinks to such websites does not imply any endorsement of views, statements or information contained in such websites.
If any provision of this agreement is held to be invalid or unenforceable, such provision shall be struck out and the remaining provisions shall remain in force.
Governing law and jurisdiction
This agreement will be governed by the laws of England and Wales and any user of the website hereby agrees to be bound exclusively by the jurisdiction of English courts without reference to rules governing choice of laws.
Data Protection Policy
The Springhead Trust is committed to protecting the rights and privacy of its clients, members (Friends), volunteers, trustees and staff in accordance with the General Data Protection Regulations (GDPR) which apply from 25 May 2018. All those who have access to personal information will be expected to have read and comply with this policy.
The purpose of GDPR 2018 is to acknowledge and protect the rights and privacy of individuals.
This requires the Springhead Trust to inform members of the fact that we will hold their personal data in accordance with our Policy and Privacy Statements, and to receive their consent to this.
All individuals that the Springhead Trust holds data on have the right:
- To actively opt-in to email communication with the Springhead Trust
- To be informed what the data held on them is used for and who it is shared with
- To know who to contact regarding personal data held by the Springhead Trust (the nominated data controller)
- To be informed upon request of all the data held about them within 30 days.
- To know how to rectify or remove any inaccurate dataThe Springhead Trust Society (the Privacy Statement)Friends will be informed on the registration and renewal forms that their contact data will be held by us for the following fair, lawful and limited purposes:
- Fundraising – recording details of annual subscription payments made to The Springhead Trust
Email – communicating with individuals, including advertising forthcoming events, administration of annual subscription payments and administration of contact details
Lawful Basis for processing personal data
The lawful basis for the Springhead Trust processing Friends’ personal data is the individual’ssigned consent on the registration and renewal forms and their having opted-in to email communication.
The nominated data controller is the Trust’s Executive Director.Data Protection Principles
The nominated data controller must ensure that data held by the Springhead Trust is:
Processed for a limited purpose
Data will be shared with The Trust only for purposes of recording and reconciling annual subscription payments and Gift Aid declarations. Members will be given the opportunity to opt-in to email communications from The Trust.
Data held by the Trust will never be passed to any external organisations for any reason,
Adequate, relevant and not excessive
Data will be monitored to ensure it is sufficient and relevant purely for the purposes stated above
Accurate and up-to-date
Members and subscribers will be informed that it is their responsibility to ensure the data held by us is accurate and up-to-date. They will be regularly reminded to notify the Trust of any changes so that their records can be updated accordingly.
It is the responsibility of the nominated data controller to act upon notification of changes to data, amending them where relevant, and ensure that data no longer required is deleted or destroyed.
Not kept longer than necessary
Data will not be retained for longer than it is required and will be deleted or destroyed by the nominated data controller after five years of non-membership has elapsed.
Processed correctly – in accordance with the individual’s rights.
Appropriate technical measures will be taken to protect against unauthorised or unlawful processing of personal data and against accidental loss or destruction of data.
- Computers used for holding members personal data will be password protected
- The database will be regularly backed-up to the Cloud to enable restoration in case of computer failure or loss
- Members completed paper registration and renewal forms are filed and held by the Administrator only, and destroyed when no longer required
- Any breach of security would be investigated and reported to the ICO and to members